Office Moving Guide
Packing Instructions
The mover cannot be responsible for your personal possessions, such as legal papers, money, lighters, fountain pens, etc. For your own protection, we suggest that you move these items privately. If you need special containers, ask your Move Consultant.
Be sure that all cartons are properly assembled. Leave a two inch space at top of each carton. The mover has special cartons and boxes available for electronic equipment, libraries, bulk supplies, lamps and other breakables. If you require special boxes or packing services, ask your supervisor to advise the Move Consultant.
Pack all contents. This includes current work papers, letter trays, books and other desktop items.
Important – Seal paper clips, pencils and all other loose materials in envelopes and then pack them in cartons. Protect all glass receptacles with paper or other stuffings. Leave glass tops and pads on top of desks for the mover.
Move with contents intact. Tighten the internal drawer plate in each drawer to hold contents in place.
All files should be locked prior to moving. If security regulations necessitate escorts, advise the Move Consultant and he will make arrangements with the mover. Secured files may then be consolidated and moved on one or more vans as required.
- Supply or Storage Cabinets
Pack all contents in cartons. Cabinet doors should then be locked, taped or tied.
Remove all books and pack in cartons.
Pack all items and contents.
Do not pack these machines!! Leave the machines on top of their desk or stand. Typewriter carriages must be centered and all machines must be unfastened and disconnected. Pads and covers for machines should be placed in a carton. The mover will give particular attention to all these units.
Where locks and keys are available for any items being moved, keys should be wire tagged and coded to the locks they fit and packed in a safe place.
- Pictures, Maps & Bulletin Boards
If secured, remove these items from the wall. Tag each piece according to Tagging Instructions; place them on end, back-to-back in carton. If the item does not fit in a carton, lean it against the wall and the mover will take it form there. Consolidate small pictures in container. Cushion with packing material, i.e. newspaper.
Professional servicing may be required for Xerox, IBM or other data processing equipment. This service is available from either the mover or the manufacturer’s service department. If you rquire electricians, plumbers or machinists, the Supervisor should advise the Move Consultant well before the moving date.
Important: All equipment containing liquid must be drained prior to the move
- Plants (Live or Artificial)
Since the mover is not responsible for the safe transportation of plants, employees must arrange for other methods of transportation.
Desk Letter Trays: Empty papers and pack in correctly marked cartons.
Cardex Files: Keep rods and file guards tightly drawn. Bind loose cards together with rubber bands in batches of about 150 and pack in cartons.
Furniture Casters: Remove loose casters and pack in cartons.
Odds & Ends: Pack desk clocks, calendars, rubber stamps, bookends in cartons or if special packing is required, notify Move Consultant in advance.
Employees Consolidating: Consolidate your office belongings with those of other employees being located in your immediate area at the new location. This will help conserve carton space.
Electronic and Telephone Service Equipment: Utility servicemen will have been notified in advance of this move. Remember, telephone servicemen are required to disconnect phones secured to desks.
Tagging/Marking
Assorted colors are available for your tagging requirements. Obtain your specific code assignments for floor, room, number, etc. from your Move Consultant. Carefully print your identification code in large letters with a dark crayon or magic marker before placing tags on items to eliminate damage.
If items are not to be moved or if equipment and furniture are to be discarded, be sure to tag them with “Do Not Move” labels. This will eliminate unnecessary espense.
- Special Types of Furniture
Such as “L” desks and conference tables may need to be dismantled. If so, be certain that all sections of the pieces of furniture dismantled have the same tag color and code information.
The mover requires this uniformity to quickly and efficiently replace your furniture and equipment in the new location.
These pressure sensitive arrows point to the direction in which an object is to the located in the new quarters. These removable arrows are color coordinated with the moving labels, and may be applied to floors, walls, ceiling, etc.
Check List
Desk Empty?
Supply cabinets cleared?
File drawers locked?
Wall items taken down?
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Breakable items properly packed?
Typewriter carriages centered?
Typewriters and other machines disconnected?
“Do Not Move” tags placed?
Liquids drained from equipment? |
Loose casters removed?
Desk pads and chair pads tagged?
Now take another look around…
Everything tagged and marked?
Condition of furniture and equipment carefully checked? |
After the Move
Your first concern will be to get unpacked and back to a normal operating routine as quickly as possible.
As soon as you have completed unpacking, break the cartons down and place them in a central area for removal from the offices.
Although the mover will exercise extreme care, some damage may still occur. Prior to establishing a claim, the Employee, the Supervisor or the Move Consultant must be familiar with the condition of the furniture or equipment to know if damage occurred during moving. If damage has occurred, a report similar to the one below should be completed and given to the Move Consultant within three days.
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